01 · Fund Administration

Fund Administration

We support the day-to-day financial and administrative operation of investment funds, coordinating with investment teams, auditors, legal advisers, banks and other professional providers.

Operational clarity across the life of the fund.

Service scope

Configured around the engagement.

The following illustrates a typical scope. Final responsibilities and deliverables are agreed in writing for each client.

Fund administration

Ongoing operational support for funds and investment vehicles, configured around the fund’s structure and investor profile.

Typical scope

Investor subscription and redemption coordination
Capital call and distribution administration
Investor register and document maintenance
Bank, custodian and broker coordination
Investor statements and operational calendars
Audit preparation and adviser coordination

Fund accounting

Preparation and maintenance of fund records, accounting schedules and periodic reporting.

Typical scope

General ledger and portfolio transaction recording
Cash and position reconciliations
Income and expense allocations
Management and performance fee calculations
Periodic and event-driven NAV calculation support
Capital account, waterfall and carried-interest schedules
Financial and year-end audit schedules

Accounting methodology depends on the fund structure, governing documents, valuation policy and applicable reporting framework.

Treasury and operational coordination

Controlled coordination of recurring cash, banking and service-provider workflows, subject to the client’s authority and approval framework.

Typical scope

Capital call and distribution workflow coordination
Bank-account and cash reconciliation support
Payment pack preparation and approval tracking
Custodian, broker, banker and auditor liaison
Open-item, exception and follow-up registers
Operational cut-off and dependency calendars

Eastern does not exercise discretionary authority over client assets. Cash instructions and reserved decisions remain subject to authorised client approval.

GIIN and LEI registration

Support for obtaining and maintaining identifiers commonly required by financial institutions and investment structures.

Typical scope

Application and renewal support
Entity classification and information preparation
Coordination with legal, tax and compliance advisers
Registration recordkeeping and maintenance reminders

FATCA and CRS reporting

Operational and reporting support for entities with international tax reporting obligations.

Typical scope

Investor tax information and self-certification tracking
Reportable account identification support
Reporting data preparation and filing coordination
Nil-return support where applicable
Investor record remediation and annual calendars

Classification and reporting treatment may require tax or legal advice. We coordinate the relevant qualified professional where needed.

Why the appointment is supportable

Capability with a visible control model.

The service case is not based on breadth alone. The mandate, control steps, operating evidence and retained client oversight are defined together.

01 · Mandate

A defined administrative and accounting mandate covering agreed fund entities, investor workflows, accounting periods, reporting outputs and service-provider interfaces.

Control design

Source-data and responsibility matrix agreed at onboarding
Reconciliation, exception and open-item tracking
Documented preparation and review steps for material outputs
Client approval points for valuation policy, cash instructions and reserved matters